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Erie Community College's Department of Purchasing and Payables assist the college community in procurement of goods, supplies, and services. The department acts as the college's liaison with the central purchasing agent for the Erie County Department of Purchase. The department in conjunction with the Grant Accounting Department also produce all vendor and consultant payments and employee reimbursements.

Many items carried on state contract can be found on the New York State's Office of General Services web page. The website is www.ogs.state.ny.us. To get to the search page follow the appropriate prompts under the Government heading at the right. For other office supplies, equipment, furniture, etc., click on the appropriate link.

 Shared Documents

Travel Voucher.pdfTravel VoucherReiner, Helen (Webmaster)
Mileage Claim Form.pdfMileage Claim FormReiner, Helen (Webmaster)
Affiliation Agreement.pdfAffiliation AgreementReiner, Helen (Webmaster)
Fax Maintenance Bid.pdfFax Maintenance BidSystem Account
W - 9 FORMS.pdfW - 9 FORMSErmer, Scott
VENDOR APPLICATION.pdfVENDOR APPLICATIONErmer, Scott
Typewriter Maintenance 2008 Agreement.pdfTypewriter Maintenance 2008 AgreementSystem Account
Central Staff Supply Order.pdfCentral Staff Supply OrderSystem Account
Contract Procedures.pdfContract ProceduresSystem Account
Erie Community College Purchasing Policy and Procedures.pdfErie Community College Purchasing Policy and ProceduresSystem Account
Request to Travel.pdfRequest to TravelSystem Account
Travel Policy.pdfTravel PolicySystem Account

 Budget Transfer Request Forms

Requisition Instructions.pdfRequisition InstructionsMoore, Julie
Chart of Accounts.pdfChart of AccountsReiner, Helen (Webmaster)
BUDGET TRANSFER REQUEST FORM.dotBUDGET TRANSFER REQUEST FORMSystem Account
Insufficient Funds.pdfInsufficient FundsSystem Account
ST-129.pdfST-129System Account
 
 

 Links


Mileage Reimbursement

Effective January 1, 2008, the IRS rate for mileage will be 50.5 cents for this calendar year.

Effective July 1, 2008 through December 31, 2008, the IRS rate for mileage will be 58.5 cents.

Letterhead

Automated Business Forms
Vendor ID# 136082
Phone Number 854-3875

The College is currently using Automated Business Forms for our letterhead. The following is the current price list:

Letterhead
1000 @ $89.00
2000 @ $148.00
3000 @ $166.00
5000 @ $188.68